Release Q1.2021

The following items represent notable improvements made to the platform and tools in this release, as well as key defect fixes and optimizations. The text below also provides information about default configuration values and instructions for configuring each feature. Please note that some features must be activated by an administrator or ScholarOne representative for your users to benefit from the new functionality; contact your publisher team or ScholarOne for questions around permission or configurations.

ScholarOne Manuscripts Q1.2021

Added a new column to the Ingestion Status Report called ‘Notification’ with a hyperlinked pop-up. This allows Submission Integration clients to see contents from the Notification Services Report directly in the Ingestion Status Report.

Users

chat Admin

Action Required
None, available by default.

Details & Configuration
If ScholarOne has triggered a notification in relation to the success or failure of the listed ingestion, this column will contain a link with the text “View”.

Clicking this link will bring up the same notification detail pop-up provided in the Notification Services Report which contains stats, the notification payload, and a record of all attempts to deliver the message.

If there is more than one end point, the notifications will stack when the pop up opens.

Submission Integration Updates

Added the display of attached files on Decision Letters and Author responses as part of “getDecisionCorrespondenceFull”.

Users

chat Admin

Action Required
No configuration required, included with the release.

Details & Configuration
Added the following fields for each attached file as part of “getDecisionCorrespondenceFull”:

submission prefile

script

Added additional support for RightsLink Agreement Manager. RightsLink can now inform authors of available Open Access (OA) publication funding throughout the manuscript lifecycle, starting with submission. For more information on the RightsLink updates available in ScholarOne Manuscripts see the Jan 27, 2021 press release from the Copyright Clearance Center.

Users

chat Admin
chat Author
chat Editor

Action Required
Some configuration required, reach out to your usual ScholarOne contact.

Added a configurable option to Map publicationModel to RightsLink ‘other’ field. This update to the CCC RightstLink integration will allow hybrid journals to provide publication preferences to the submitter directly.

Users

chat Author
chat Admin
chat Editor

Action Required
Some configuration required, reach out to your usual ScholarOne contact.

Added the ability to support RightsLink Promotion Codes in the Open Access submission process. This provides the ability to send RightsLink the answer text or answer name for any custom question. This allows Publishers to map a different response to RightsLink than that shown to the user when needed.

Then second value add for this enhancement is the ability to send the Promotion Code custom question directly to a pre-configured RightsLink datafield in the “additionalInfo” area of the JSON file.

Users

chat Admin
chat Author
chat Editor

Action Required
Some configuration required, reach out to your usual ScholarOne contact.

Added a new section called “Decision Custom Questions” to the ‘View Review Details’ pop-up on Transfer Review Details. This enables Editors to view answers to pre-transfer Decision Custom Questions from transferred papers on the receiving site.

Users

chat Admin
chat Editor

Action Required
Some configuration required, reach out to your usual ScholarOne contact.

Details & Configuration
When a paper is transferred between sites in ScholarOne, the Audit Trail record of the transfer on the receiving site includes a link called “View Transferred Review Details”. Answers provided to Decision Custom Questions from the sending site are now included in the transfer data found via the “View Transferred Review Details” link.

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If the transferred manuscript has decision custom questions to display, they are shown in read only format. If the transferred manuscript does not have decision custom questions to display, the text “No custom question responses were entered” will appear.

Transfer Review Details

Added the manuscript proof to the same screen where Document Analysis widgets live. This time savings value add allows Editors to view the manuscript alongside the Technical Checks. For more information on Document Analysis and how it can save your editors hours of time over the course of a year reach out to your ScholarOne Manuscripts contact. More information about Document Analysis is available in the 4.22 Release Notes.

Users

chat Admin
chat Editor

Action Required
Some configuration required, reach out to your usual ScholarOne contact.

Details & Configuration

      1. In the Client Configuration Center go to Task Configuration
      2. Click the edit icon next to a scoring task.
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      4. A new section allows you to indicate roles permitted to lower the number of reviews on a manuscript below the minimum threshold. To limit the ability to lower the required number of reviews remove the checkmark and click save.

        5. Users who do not have permission to lower the required number of reviews may increase the number of reviews and lower them again, but not below the minimum threshold.

        In the below example an Associate Editor could raise the required number of reviews from 3 to 5, and back to 3, but not lower than 3.

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Added the manuscript proof to the same screen where Document Analysis widgets live. This time savings value add allows Editors to view the manuscript alongside the Technical Checks. For more information on Document Analysis and how it can save your editors hours of time over the course of a year reach out to your ScholarOne Manuscripts contact. More information about Document Analysis is available in the 4.22 Release Notes.

Users

chat Admin
chat Editor

Action Required
No additional configuration required outside of an agreement with UNSILO. For more information reach out to your usual ScholarOne contact.

Details & Configuration
No changes required on the part of the requester. Expect turn-around time for script work to continue to decrease over time.

  • No additional configuration if your journal is already signed up for Document Analysis.
  • The proof of the manuscript now appears on the Document Analysis page. Technical Check widgets are offset to the left of the manuscript.
  • To expand Technical Checks, click on the Technical Check name.
  • To remove the manuscript proof from the view, click the double arrow icon to the right of Proof.

 
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  • To add the Manuscript Proof back to the Document Analysis page, click the same icon highlighted by the arrow in the screenshot below.

 
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Added an icon where evidence generation is still pending. Where an evidence report is yet to generate for an UNSILO technical check, a new icon to indicate the report is still pending will appear.

Users

chat Admin
chat Editor

Action Required
No additional configuration required outside of an agreement with UNSILO. For more information reach out to your usual ScholarOne contact.

Details & Configuration

  • Where information is still processing at UNSILO a gray exclamation icon will appear.

 
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Added an ID to the UNSILO logo in each technical widget for use when discussing results with Product Support.

Users

chat Admin
chat Editor

Action Required
No additional configuration required outside of an agreement with UNSILO. For more information reach out to your usual ScholarOne contact.

Details & Configuration

  • Included in the Powered by UNSILO logo is an ID specific to the technical check widget.

 
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  • When clicked the user will receive a message confirming the id has been copied to the clipboard.
  • The id will appear in a format similar to realtime-ae1234ce-5bec-67fa-89e0-3a000a18bf46.

 
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Responding to several ideas on our idea platform, ScholarOne Manuscripts added an additional ‘Events’ filter to the Audit Trail for easier auditing.

Users

chat Admin
chat Editor

Action Required
Available by default, no configuration required.

Details & Configuration

  • An additional ‘events only’ filter now appears in the Audit Trail header.
  • When clicked, the filter will remove Letters from the audit trail leaving only events related to the manuscript.

 
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Activated the User Account Merged Away Notification across all ScholarOne Manuscripts sites. This activation adds an additional layer of security for users of all ScholarOne Manuscripts journals.

Users

chat Admin
chat Author
chat Editor

Action Required
No action required

Details & Configuration

  • Merged Away Notification under System Emails is activated on all journals.

 
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Updated branding of Publons Reviewer Connect to Web of Science Reviewer Locator. The Web of Science™ is the world’s most trusted publisher-independent global citation database. The new product name better describes how the reviewer recommendations are sourced and matched based on over 10M authors and associated publication history in the Web of Science™.

The re-brand is only one part of continued improvements for Web of Science Reviewer Locator. Upcoming enhancements include a re-designed web interface, and continued refinements to the AI search algorithm.

Users

chat Admin
chat Editor

Action Required
No action required

Details & Configuration

  • Re-branded Publons Reviewer Connect as Web of Science Reviewer Locator. Instances of ScholarOne Reviewer Locator upgraded to Web of Science Reviewer Locator as well.
  • The search tool header within the ScholarOne workflow changed from Publons Reviewer Connect to Web of Science Reviewer Locator.

 
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  • Users will have an option to provide results feedback directly in product by clicking the question mark icon in the header of the tool.

 
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Added a submission experience feedback opportunity to the Submission Confirmation page.

Users

chat Author

Action Required
No action required

Details & Configuration

  • On the Submission Confirmation page users will have an opportunity to provide feedback directly to the ScholarOne product team.

 
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Added a reviewer experience feedback opportunity to the Scores Submitted confirmation page.

Users

chat Reviewer

Action Required
No action required

Details & Configuration

  • On the Scores Submitted page users will have an opportunity to provide feedback directly to the ScholarOne product team.

 
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Added an Admin / Editor experience feedback opportunity to the Admin / Editor Dashboard

Users

chat Admin
chat Editor

Action Required
No action required

Details & Configuration

  • On the Admin / Editor Dashboard users will have an opportunity to provide feedback directly to the ScholarOne product team. The feedback opportunity will be available twice a year, and once completed or dismissed will not appear until the following half year. This recurring feedback opportunity is a part of the data driven decisions initiative helping the Product team measure the efficacy of improvements over time.

 
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Added initial pieces to supporting the Invited Workflow in Submission Integration.

Users

chat Admin
chat Editor

Action Required
No action required

Details & Configuration

ScholarOne deploys a number of patches and hotfixes between releases, ensuring that our users experience constant improvements to the platform. Many of these are driven by internal teams to optimize processes and therefore do not affect workflows. If you have questions about any of these changes, however, please reach out to Support.

  • Last Modified
    • If a user had no Account Badges and you viewed their Author History the Last Modified information would update to the date the Author History was viewed. This has been fixed so the Last Modified date does not change when viewing the Author History of a user with no Account Badges.
  • Paypal Pending Payment
    • Resolved an infrequent issue where users attempting to make payment via paypal would encounter an error leading to the manuscript getting stuck in the Pending Payment status even though payment had been received.
  • PDF Proof Issue
    • Resolved an issue where the manuscript PDF file and the manuscript Doc files were being combined into the PDF Proof. With Q1.2021 the PDF Proof renders only the Manuscript PDF file.
  • Portuguese and Spanish showing incorrect date information
    • Resolved a display issue where the date format was showing incorrectly in some places on sites toggled to Portuguese or Spanish.
  • S1 DTD Missing Manuscript Flags
    • In the Q4.2020 release Manuscript Flags within the Article Element were omitted from the S1 DTD. In the Q1.2021 release Manuscript Flags are included as communicated in the DTD change message.
  • Submission Prefill Document Not Ingested Error
    • Resolved an issue where documents would not ingest if a funder was listed twice but only one grant number appeared.
  • Submission Prefill Department Name Ingested Incorrectly
    • Fixed an issue where department name was ingested incorrectly when multiple departments were present under the same author.
  • User Search over 500 errors
    • Remedied a challenge where ScholarOne staff were being counted in search results.